Picture this: an AI bot covertly infiltrates a Zoom meeting, undetected by its participants. Invisible to the human eye, it silently monitors the discussion—recording sensitive business strategies and confidential acquisition plans in real time. This scenario isn’t hypothetical; it’s a tangible risk in today’s enterprise landscape.

In today’s hybrid work environment, collaboration platforms like Zoom, Microsoft Teams, Google Meet and Outlook Calendar have become essential to business operations. However, the rapid adoption of AI-powered meeting assistants—including note-takers, transcription bots and productivity enhancers—is introducing an invisible risk many organizations have yet to recognize.

While these AI bots promise efficiency, they also pose serious threats when left unchecked.

The Growing Problem of Unauthorized AI Bots

Employees are increasingly adopting AI bots to help capture meeting notes, transcribe discussions, summarize action items and integrate with calendar workflows. While some bots are officially sanctioned, many are not.

These unsanctioned AI assistants often connect directly to Google or Outlook calendars, quietly inserting themselves into sensitive corporate meetings without the knowledge or approval of IT security teams. Once present, they can capture and store confidential business strategies, customer data or intellectual property; and route it through external third-party services beyond the organization's visibility and control.

The stakes are high. Without a way to detect and manage these AI bots, companies face the potential of significant data breaches, regulatory noncompliance and reputational damage.

Existing Approaches Fall Short

Until now, most security solutions have focused broadly on managing SaaS application posture—securing email, files or identities—without the ability to dive deep into meeting environments. Organizations, however, need a targeted and purpose-built solution that doesn’t just monitor but enables active control of AI bots across various collaboration meeting platforms.

Introducing AI Bot Detection and Control for Collaboration Meetings

Palo Alto Networks is proud to introduce industry-first capabilities designed to detect and control AI bots in collaboration meetings. Included with AI Access Security and part of SaaS Security Posture Management (SSPM), AI Bot Detection and Control is an innovative solution built for the modern AI age.

AI Bot Detection and Control allows security teams to:

• Detect AI bots and note-takers connecting to Zoom, Microsoft Teams, Google Calendar and Outlook Calendar.
• Analyze the risk posture of each AI bot based on multiple attributes, with an overall risk score.
• Identify meeting hosts who have authorized AI bots, including the number of past and upcoming meetings impacted by bots.
• Revoke risky AI bots selectively or across all future meetings by disabling their calendar sync.

Organizations can now gain real-time visibility into who—or what—is joining their most sensitive corporate meetings.

How Our Approach Is Different

Unlike traditional posture management solutions that assess overall SaaS tenant health, AI Bot Detection focuses specifically on securing the collaboration environment from within. By going beyond basic app-level configurations and analyzing calendar and meeting interactions, we deliver deeper visibility into the silent infiltration of unsanctioned AI bots.

The best part? No additional integrations, heavy customizations or third-party connectors are required. IT security teams can instantly analyze risk, block unauthorized bots and enforce controls—all from within AI Access Security.

Get Ahead of Emerging AI Risks

The rise of AI assistants in the workplace is inevitable, but so is the need to secure them. By including AI Bot Detection and Control in AI Access Security and SSPM, Palo Alto Networks is helping enterprises stay ahead of emerging AI risks to ensure secure, compliant collaboration across the workforce. Don't let unseen AI assistants put your organization at risk. Take control of your meeting security posture today.

Explore how AI Access Security with AI Bot Detection and Control can improve your virtual meeting environments. You can also discover AI Access Security firsthand through our interactive product tour.